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Streamlined Scheduling
Books, confirms, and reschedules inspections or appraisal meetings automatically.
Real Estate Care
AI for Real Estate Agent
Your virtual assistant modernizes real estate by managing property viewings, recording client notes, tracking appointment schedules, sending follow-up reminders, & supporting seamless communication
30%
Fewer missed viewings and client meetings thanks to automated reminders.
98%
Reduced hours spent on scheduling, documentation, and client follow-ups.
25%
Higher deal closure rates through consistent lead tracking and personalized client care.
AI Virtual Receptionist for Real Estate Agents
A Smarter Way to Manage Your Real Estate Leads
At VirtualAssistant.com.au, we know real estate moves fast — and missed calls can mean missed opportunities. Our AI Virtual Receptionist is built specifically for real estate agents and agencies, managing property inquiries, inspection bookings, and client communication with speed and professionalism. Whether you’re a solo agent, part of a boutique agency, or managing a larger team, our AI adapts seamlessly to your workflow.
Focus on Listings and Clients, Not Calls
Your AI Receptionist handles incoming calls, texts, and online inquiries while you’re busy with open homes, client meetings, or property showings. It can answer questions like ‘When is the next inspection?’, ‘Is the property still available?’, or ‘Can I get a rental application link?’ instantly and accurately. It also books appointments, confirms inspections, and captures lead information directly into your CRM.
Never Miss a Buyer, Tenant, or Vendor Opportunity
Even when you’re with clients or after hours, your AI Receptionist ensures every inquiry is answered. It provides up-to-date property details, schedules appraisals, books rental inspections, and forwards qualified leads straight to your team. You’ll never lose a sale or listing because of a missed call again.
Key Benefits
Enhance your real estate business with intelligent automation that reduces admin work, personalizes service, and increases productivity.
Capture Every Lead
Automatically answers property inquiries, collects details, and forwards them to your CRM or team instantly.
Fully Customizable to Your Agency
Your AI Receptionist can be trained specifically to your business requirements — matching your tone, branding, and process.
24/7 Availability
: Handles all client and buyer inquiries around the clock, including after hours and weekends.
Boost Client Experience
Delivers fast, professional responses that make every client feel valued and well-informed.
Improved Client Care
Client profiles, property interests, and communications stay consistent and customized.
Time-Saving Automation
AI handles reminders, recurring follow-ups, and updates for each client and property.
Boosted Client Retention
Regular check-ins, tailored recommendations, and proactive support help keep clients engaged.
Centralized History
Instant access to viewing history, client feedback, transaction records, and property notes.
Why Real Estate Agents Choose VirtualAssistant.com.au
Our AI Virtual Receptionist is trusted by real estate professionals across Australia — from independent agents to full-service property management firms. It integrates seamlessly with your CRM, property listing software, and calendar tools, handling calls and appointments with accuracy and professionalism. Most importantly, your AI Receptionist can be trained to your exact business requirements — adapting to your workflow, tone, and client experience. Let our AI handle your reception so you can focus on what matters most — closing deals, growing your listings, and delivering outstanding service.
Simplify Client Notes and Follow-Ups
After each inspection or meeting, you can record short voice memos that are automatically transcribed and summarized. Your AI system can log these notes against each client or property record, ensuring nothing falls through the cracks. Upload property reports, offers, and client feedback directly into your dashboard — keeping everything organized and accessible.
Primary Uses
Property Management
Organize property listings, open houses, appointments, and deal tracking.
Specialized Services
Support residential, commercial, rental, and investment properties with automated workflow.
Routine Maintenance
Automate periodic client check-ins, property updates, and follow-up reminders.
Client Progress Tracking
Log communication history, preferences, scheduled viewings, and negotiation milestones.
AI Assistant
Answer buyer or seller queries, schedule viewings, and offer instant virtual support.
Get you Ai Virtual
Receptionist set up in
under 5 minutes.
Productivity Gains
Automated Viewing Reminders
Save time with AI scheduled property tours and appointment notifications.
Smart Lead Management
Improve conversion rates with AI-powered lead follow-up and nurturing.
Centralized Client and Property Data
Quickly access past interactions, notes, and documents for each deal.
Example Use Case
Buyer Consultation & Property Tour Scheduling
A client books a property tour and receives useful reminders and updates via your virtual assistant.
Instant Confirmation
Clients receive automatic confirmations for property viewings and meetings.
Agent Notes
Records communication, client preferences, and property feedback.
Recurring Follow-ups
Automates follow-ups for new listings, viewing schedules, and purchase interest.
Service Reminders
Sends reminders for upcoming viewings, paperwork deadlines, and closing appointments.
Get Your AI Assistant for Real Estate
Join thousands of real estate agents transforming their client service and business management with our AI solutions.
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