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Your Business, Always Answered

AI Virtual Receptionist for Service Businesses in Australia.

Never miss a call, booking or opportunity again!

Key Features

Receptionist using AI phone handling interface

AI Receptionist - 24/7

- Answers every call instantly, day or night
- Unlimited calls & bookings, 24/7
- Call recordings, summaries & transcripts
- Professional, consistent service every time
- Dedicated business number included
- Call forwarding option with clear step-by-step
  instructions

Appointment scheduling interface

AI Appointment Scheduling

- Fully automated: books, reschedules &
  cancels appointments
- Works seamlessly with Google Calendar,
  Outlook Calendar & Cal.com
- Sends SMS & email confirmations and
  reminders

Transcription software interface

Smart AI Assistant For Clients

- Answers questions about your services
  instantly
- Explains pricing, availability & directions
- Handles reschedules or cancellations
  smoothly
- Customisable personality, friendly,
  professional, or casual

Voice memo capture tool

Post-Session Tools

- Add client notes after each appointment
- Record voice memos that are auto-
  Transcribed & Summarised
- Upload photos or documents linked to
  appointments
- Build a complete client history file
  automatically

Dashboard preview

Advanced Dashboard

Your control centre gives you everything in one place:
- Advanced CRM with client data & history
- AI Smart Calendar that is colour-coded &
  auto-updating

Website booking widget

Online Integration

- Website booking widget (simple copy & paste script )
- Website Chatbot for real-time answering
  Queries, booking appointments or
  conversations (simple copy & paste script)
- 24/7 online + phone coverage for clients

Why Choose Us?

Why Businesses Trust Our
Virtual Receptionist

We combine human-like AI with powerful automation so you can focus on growing your business.

  • Always Available feature icon

    Always Available

    Never miss a call again. Our virtual receptionist works 24/7, ensuring your business is always accessible to clients.

  • Seamless Scheduling feature icon

    Seamless Scheduling

    Works with your existing calendars to automate appointment booking and reduce scheduling conflicts.

  • Industry Ready feature icon

    Industry Ready

    A smart solution that adapts effortlessly to any service industry, no matter your niche.

  • Branded For You feature icon

    Branded For You

    Fully customisable to your business - upload your logo, choose your brand colours, and tailor the interface to perfectly match your theme.

  • Future-Proof Tech feature icon

    Future-Proof Tech

    Built with advanced AI and automation to ensure your business stays at the forefront of communication technology.

Built for all service based Industries

Our AI receptionist adapts to your specific industry needs with specialized vocabulary and workflows.

Physiotherapist industry icon

Physiotherapist

Your AI manages appointment bookings, reminders, follow-ups, and patient records so you spend more time on treatment.

Learn More
Myotherapist industry icon

Myotherapist

Automates client bookings, tracks therapy sessions, and keeps your calendar organized.

Learn More
Massage Therapist industry icon

Massage Therapist

Effortless Bookings for Massage Therapists. Relax your clients while we handle your schedule.

Learn More
Lawyer industry icon

Lawyer

Your virtual assistant modernizes legal practice by managing appointments, recording case notes, tracking deadlines, sending client reminders, and scheduling follow-ups.

Learn More
Restaurant & Takeaway industry icon

Restaurant & Takeaway

Reservation Management Made Easy. Manages table bookings, cancellations, and automated waitlists.

Learn More
Personal Trainer industry icon

Personal Trainer

Power Up Your Training Business Automates client scheduling, payment reminders, and progress updates.

Learn More
Psychologist industry icon

Psychologist

Secure & Smooth Support for Psychologists. Handles patient reminders, intake forms, and secure follow-ups.

Learn More
Chiropractor industry icon

Chiropractor

Precision Scheduling for Chiropractors. Organizes client visits, recalls, and automates reminders.

Learn More
Podiatrist industry icon

Podiatrist

Step into better practice management. Tracks appointments, follow-ups, and organizes treatment schedules.

Learn More

How It Works

Our AI Assistant handles your calls from start to finish, just like a human receptionist.

Client calls

AI answers with your business
greeting

1
Calendar booking icon

Appointment booked

Syncs with your calendar instantly

2
Notes and transcript document icon

Call Summary, Transcript &
Recordings

Saved in your CRM automatically

3

Simple, Transparent Pricing

Choose the perfect plan for your business needs.

MonthlyYearly Save 20%

SOLO

1 User

$300/month($75 / week)
  • checkAI Virtual Assistant 24/7
  • checkAdvanced Dashboard with Analytics
  • checkAdvanced CRM for all Client Data and History
  • checkAI Powered Smart Calendars
  • checkNew Dedicated Number or Call Forwarding Options
  • checkFront End AI Prompt Training for your AI
  • checkAI Appointment Scheduling
  • checkUnlimited Incoming Calls 24/7
  • checkUnlimited Bookings 24/7
  • checkOnline Booking Script for Website
  • checkOnline Chatbot Script for Website
  • checkAppointment Reminders via SMS and Email
  • checkCalendar Syncing
MOST POPULAR

PROFESSIONAL

Up to 3 Users

$400/month($100 / week)
  • checkAI Virtual Assistant 24/7
  • checkAdvanced Dashboard with Analytics
  • checkAdvanced CRM for all Client Data and History
  • checkAI Powered Smart Calendars
  • checkNew Dedicated Number or Call Forwarding Options
  • checkFront End AI Prompt Training for your AI
  • checkAI Appointment Scheduling
  • checkUnlimited Incoming Calls 24/7
  • checkUnlimited Bookings 24/7
  • checkOnline Booking Script for Website
  • checkOnline Chatbot Script for Website
  • checkAppointment Reminders via SMS and Email
  • checkCalendar Syncing

ENTERPRISE

Up to 5 Users

$500/month($125 / week)
  • checkAI Virtual Assistant 24/7
  • checkAdvanced Dashboard with Analytics
  • checkAdvanced CRM for all Client Data and History
  • checkAI Powered Smart Calendars
  • checkNew Dedicated Number or Call Forwarding Options
  • checkFront End AI Prompt Training for your AI
  • checkAI Appointment Scheduling
  • checkUnlimited Incoming Calls 24/7
  • checkUnlimited Bookings 24/7
  • checkOnline Booking Script for Website
  • checkOnline Chatbot Script for Website
  • checkAppointment Reminders via SMS and Email
  • checkCalendar Syncing

What Our Clients Say

Businesses across industries are saving time and improving customer satisfaction
with our virtual receptionist solution.

★ ★ ★ ★ ★

Integrating the AI receptionist has completely streamlined our booking process. Clients love the instant responses, and I finally have time to focus on growing my business.

Sarah Mitchell

Bright Path Wellness

★ ★ ★ ★ ★

The accuracy and professionalism of the AI assistant have been remarkable. Our clients get immediate help, even after hours, it’s like having a full-time receptionist without the overhead

Carlos Rivera

Rivera Legal Group

★ ★ ★ ★ ★

My clients are impressed that they can book sessions or ask questions at any time. The AI feels natural and keeps my schedule full, I can’t imagine going back!

Hannah Lee

Fit With Hannah Coaching

★ ★ ★ ★ ★

We handle dozens of client calls daily, and this system has improved efficiency and response time. The AI assistant integrates perfectly with our CRM, a total gamechanger.

Daniel Cooper

Tech Nova Consulting

★ ★ ★ ★ ★

The setup was simple, and within days our clients were interacting with the AI like it was a real person. It’s increased bookings and reduced missed calls dramatically.

Olivia Grant

Harmony Therapy Clinic

★ ★ ★ ★ ★

This AI receptionist handles our client inquiries flawlessly. It’s efficient, polite, and available 24/7 exactly what we needed to modernize our client support.

Mark Thompson

Summit Accounting

★ ★ ★ ★ ★

Since integrating VirtualAssistant.com.au, our plumbing business has become far more efficient. The AI handles calls, bookings, and urgent requests instantly, our customers love the quick updates and professional service.

Dr. James Wilson

Flow Master Plumbing

★ ★ ★ ★ ★

The AI receptionist has completely transformed how I manage my beauty clinic. Clients get instant answers and book appointments even while I'm in sessions. It feels like having a full-time assistant who never misses a call.

Emily Rodriguez

Glow & Grace Beauty Studio

★ ★ ★ ★ ★

VirtualAssistant.com.au has transformed our practice. Calls, bookings, and reminders are handled seamlessly, letting us focus on clients. Patients love the timely followups, and managing session notes is easier than ever like having a professional assistant 24/7.

Robert Chen

Clinical Psychologist